Finance Coordinator

***MUST BE PROFICIENT IN SAGE 200***

This is a fantastic opportunity to be part of a collaborative and forward-thinking organisation, where your work will directly support the financial foundations that enable our growth and impact. Working within a small but dynamic team, you will support the day-to-day running of the finance function while contributing to improvements that strengthen how we work.

OVERALL PURPOSE

 To coordinate the day-to-day financial operations of the Trust, ensuring accurate financial processing, effective system management, and the provision of timely financial and management information.
 To support compliance with financial procedures and legislation, including payroll administration and VAT processes, and contribute to continuous improvement of financial systems and controls.

KEY AREAS OF RESPONSIBILITY

Financial Processing & Transactions

• Raise sales invoices and process purchase invoices using Sage 200
• Prepare and process supplier payments and assist with creditor payment runs
• Maintain accurate Sales and Purchase Ledger records
• Reconcile bank accounts, credit cards and income streams on a regular basis
• Administer petty cash and support handling of income from trading activities

Financial Systems & Administration

• Administer and maintain Sage 200 financial systems, ensuring accuracy and data integrity
• Maintain supplier and customer records
• Provide support and guidance to staff using financial systems
• Maintain accurate financial records in line with audit requirements

Payroll Administration

• Act as the first point of contact for payroll queries
• Collate, check and process payroll data for submission to payroll provider
• Reconcile payroll reports and post to appropriate ledger codes
• Ensure payroll processes are accurate and compliant
• Check and respond to pension queries and reconciliation

Budget Monitoring & Reporting

• Support the production of monthly management accounts and budget monitoring across departments, including profiling and variance tracking
• Produce regular financial, income and statistical reports
• Assist with month-end processes, reconciliations and reporting
• Support preparation of financial information for audits and annual accounts

Income, Commercial & Operational Support

• Reconcile and report on income from visitor services and commercial activity
• Support credit control and debtor management
• Work with operational teams to ensure robust processes and maximise income opportunities

Compliance, VAT & Governance

• Support VAT and Gift Aid returns and ensure compliance with financial regulations
• Maintain accurate records in line with audit and regulatory requirements
• Contribute to continuous improvement of financial processes and systems

General Responsibilities

• Promote excellent customer service and organisational values
• Support delivery of the Trust’s business plan
• Comply with Health & Safety and statutory requirements
• Contribute to environmental sustainability
• Undertake additional duties appropriate to the role

Museum Website: https://tullie.org.uk/job/finance-coordinator/