Assistant Collection Registrar, ARTIST ROOMS

To support and coordinate across all aspects of registrarial procedures relating to loans out, long loans in, documentation, movement, and collection information management, including exhibition planning and delivery in accordance with National Galleries Scotland and Tate policies and to national museum standards.

The role holder will be based at Tate Modern with a minimum time commitment of 1 week every other month spent working in Edinburgh at National Galleries Scotland, and on occasion, travel to partner venues to conduct site visits and support exhibition installation.


About your team

ARTIST ROOMS is managed by a programme team jointly responsible to National Galleries of Scotland and Tate, headed by the Senior Curator, ARTIST ROOMS. The Assistant Collection Registrar is line managed by the Registrar and Collections Manager and will support across the planning and delivery of the national touring exhibition programme. The role works closely with collection management departments, including registrars, art handling, photography and collection information teams, at National Galleries of Scotland and Tate to ensure the planning and realisation of the national touring programme and to maintain standards for collections care and documentation.

The ARTIST ROOMS team initiate and develop partnership projects and curate exhibitions with and for a wide range of partner museums, galleries, visual arts and other organisations. We share expertise and networks to support exhibition planning and delivery, alongside development of creative learning and engagement programmes. Through our partners’ public programmes developed with and for local audiences, we aim to support wider enjoyment and deeper engagement with contemporary art and inspire the next generation, giving young people the chance to get involved in creative projects, discover more about art and artists, and learn new skills. We want to champion the importance of making art and encourage people to explore the many ways in which art is created and develop their own creative potential. The ARTIST ROOMS national programme and collection is managed by National Galleries of Scotland and Tate with the support of Art Fund, Henry Moore Foundation and the National Lottery through Arts Council England and Creative Scotland. You can find further information about ARTIST ROOMS on the National Galleries of Scotland and Tate websites: www.nationalgalleries.org and www.tate.org.uk

What you will do

Programme Delivery
• Support the Registrar and Collection Manager in the delivery of national exhibition programme across all aspects of loans out procedures, including arranging transport logistics, assessing environmental data, evaluating facilities and security information.
• Liaise with collections teams to clarify install and display requirements to inform exhibition planning for national programme partners.
• Liaise with collections teams to ensure that artworks are packed, moved and installed safely and in accordance with National Galleries of Scotland and Tate policy and procedures.
• Co-ordinate internal job requests and schedule transport for the movement of objects between National Galleries of Scotland sites, Tate sites and external locations.
• Provide support to national programme partners throughout exhibition planning to develop works lists, layouts, and installation schedules and guide logistics planning.
• Make arrangements for couriers and act as a courier as required.
• Manage and maintain documentation workflows and data entry in line with National Galleries of Scotland and Tate process for loans out.
• Prepare and issue security approval requests in liaison with Arts Council England.
• Be responsible for managing long loans in processes including government indemnities.
• Work closely with conservation and collection care teams at National Galleries of Scotland and Tate to support planning and delivery of collection care programmes.
• Support the procedure and documentation for acquisitions into the ARTIST ROOMS collection.

Documentation and Inventory
• Create and update exhibition and object records in National Galleries of Scotland’s and Tate’s collection management systems (Axiell and TMS respectively).
• Monitor the quality of data in National Galleries of Scotland’s and Tate’s collection management systems, including undertaking regular audits, to ensure that object location, valuations, component and other cataloguing information for artworks is up-to-date, accurate and complete.

Standards and Procedures
• Safeguard works of art in National Galleries of Scotland’s and Tate’s care by applying institutional policies, ensuring that all relevant legal requirements and international conventions are complied with, as well as non-legislative guidelines.

What you will bring to the team

Essential
• Knowledge of national and international museum standards for transportation, packing, handling and environmental requirements, including practical application of the government indemnity scheme standards in exhibition and loan contexts, and commercial insurance as applicable.
• Experience of auditing, documentation and cataloguing, including using a collection management database and supporting applications.
• Good team working skills, with an open, collegiate approach, and the ability to work collaboratively with a diverse range of colleagues, treating all colleagues with dignity and respect.
• Proven organisational and planning skills, with the ability to remain calm and focused while working under pressure, and to solve problems pragmatically, creatively, and through negotiation.
• Experience of working within a museum or gallery.
• Able to work accurately, pay attention to detail and apply judgement with a commitment to quality control.
• A flexible approach, able to work as part of a multi-disciplinary team and on your own initiative.
• Strong interpersonal skills

Museum Website: https://careers.tate.org.uk/members/modules/job/detail.php?record=484