Estates Coordinator

Do you thrive on keeping things running smoothly behind the scenes? Interested in playing a key role in maintaining historic buildings, managing contractors and making sure every inspection, permit and risk assessment is spot on?

About us

The Science Museum Group (SMG) is the largest and most complex museum estate in the country which also houses a scientific collection of international significance. The Estate Operations team has responsibility for ensuring that the SMG Estate meets all legislative and operational requirements, is consistently well maintained, efficiently run and delivers a high-quality customer experience to staff and visitors alike.

We are about to embark into a new period for the Science and Industry Museum site, that will see significant investment made which builds on the standout developments already completed and further conserves and expands on an incredible portfolio of building assets.

About the role

Engaging and delivering an efficient Estates service with great customer service, you will co-ordinate effective compliance focused site inspections with all relevant paperwork needed and financial administration within a busy department. Overall, this will be ensuring that our Estate operations align with best practice, meet the expectations of stakeholders and satisfy all relevant legislation and guidance.

This will include supporting the Estates Manager and Site Engineers in overseeing all contractor documentation and compliance including RAMS, procurement paperwork, contracts, permits, work orders, and job sheets. This will also involve conducting risk assessments, and management reporting of the museum's defect reporting system ensuring all requests are processed in a timely manner.

This is a full-time role working 35 hours per week on a permanent contract, based at the Science and Industry Museum in Manchester. You will be working Monday to Friday 3 days on site and 2 days from home.

About you

We're keen to see applications from candidates with experience in facilities, estates, or contractor management, who thrive in busy environments where handling multiple tasks, prioritising and responding to urgent needs are key. You'll have awareness of planned and statutory maintenance requirements and the confidence to chase, check and organise work to make sure nothing slips through the net. A good understanding of health and safety is essential, including reviewing risk assessments and ensuring that everyone involved, from contractors to colleagues, is informed and working safely.

You'll take responsibility for regular site checks, spotting hazards, and liaising with contractors and partners such as CBRE to keep sites safe and compliant. You'll be comfortable managing planned preventative maintenance (PPMs), keeping records up to date, checking and querying quotes, raising purchase orders and keeping spreadsheets accurate and up to date. Effective communication and stakeholder management skills are vital, you'll work closely with colleagues at all levels, from contractors on the ground to heads of departments, ensuring clear updates and smooth delivery of works.

Ideally, you'll have a health and safety qualification such as IOSH, but this isn't essential - more important is your attentive approach, attention to detail and commitment to supporting an open and inclusive organisation.

Don't feel you meet all the criteria? We welcome you to apply even if your experience doesn't match directly. With your transferable skills, you could be the right candidate for this, or other opportunities that we have.

Applying

View the Vacancy Information Pack listed under 'Attachments' on the vacancy listing on our website for more details about the role and the application process or click 'Apply Online' to submit an application.

What we offer

Working with a world-leading museum group that offers access to truly unique environments and collections, you'll benefit from the perks listed below, as well as full support for life events such as parental and adoption leave, sickness, and career breaks.

* Meaningful work. We're a mission-led organisation where the work you do supports us in Inspiring Futures.
* Career growth. We offer enhanced support with personal and professional development.
* Work/life balance. We offer 27 days annual leave in addition to bank holidays, along with flexible policies which support you and your home life.
* Health & Dental Insurance. Extra peace of mind, from day one.
* All our colleagues can access an employee assistance programme, access to the Unmind app, and other wellbeing support.
* Colleague networks. Our colleague-led networks are an informal forum for colleagues to come together to discuss topics of shared interest and lived experience. They create a space for people to exchange ideas, discuss best practice, socialise and build a sense of community.
* Enhanced contributory pension. To support you in saving for the future.
* Interest-free loans. When you need a little extra cash for life events or home improvements.
* Great discounts. Free entry to exhibitions, discounts in our shops, cafes, and access to other museums in the NMDC network.

Open for All is one of the Science Museum Group's five core values and sets out our important aspiration to be a place for everyone. We are working hard to understand our organisation better and to develop a culture that recognises and values different backgrounds, mindsets, skills, experience, knowledge, and expertise. By having greater diversity, we believe that we will be a stronger and better organisation, capable to continue to Inspire Futures.

Museum Website: https://www.aplitrak.com/?adid=aHJzZXJ2aWNlLjY1MzQzLjExMTkzQHNjaWVuY2VtdXNldW0uYXBsaXRyYWsuY29t