Transfer Adviser

The Transfer Team sits within the Public Access and Government Services Directorate, and focuses on providing advice, guidance, and services to public record bodies to help fulfil the statutory obligations under the Public Records Act 1958 and the subsequent Constitutional Reform and Governance Act 2010. Under the two acts, public record bodies are required to transfer public records to The National Archives after twenty years, unless specific exemptions are applied and approved.

Transfer Advisers are responsible for the operational end-to-end process of transferring records from public record bodies and/or their third party suppliers to The National Archives. This role is central to the delivery of expert advice and guidance covering record transfer and related standards; whilst ensuring that departments understand and implement required procedures for transfer and that the records they send are suitably catalogued and prepared for transfer.

We are looking for individuals who are highly committed to delivering a professional service within the public sector and who are looking for a fast pace, high intensity work environment. This work requires exceptional attention to detail, resilience and a high degree of interpersonal skills in working with departmental contacts. This ensures that the integrity of records are maintained and managed during the transfer process and that statutory transfer responsibilities are met in accordance with the Public Record Act 1958 and the twenty year rule.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department.

A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

This is a Fixed Term maternity cover for 8 months.

How to apply:

If you are an internal applicant: please do not use the link on this page. Please apply via your employee Workday account.

If you are an external applicant: to submit your application please click the link following 'Museum Website' below.

You will be asked to provide details of your work experience and write a personal statement, not exceeding 1200 words. In your statement please explain, using examples, how you meet the essential criteria below. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section.

We understand that you might use artificial intelligence (AI) and other resources to assist with your application; however, please ensure all information you provide is factually accurate, truthful, and original and doesn’t include ideas or work that isn’t your own. We encourage you to showcase your unique knowledge and skills using your own voice.

SC-level Security Clearance or willingness to obtain SC clearance is mandatory for this role and requires that you have lived in the UK for the last 3 years. The length of required residency may depend on individual circumstances.

Essential criteria:

- Ability to work as part of a team, sharing responsibility for the successful completion of work to strict deadlines.

- Ability to work in a fast pace, high intensity environment, whilst juggling competing priorities.

- Ability to see tasks through to completion and maintain motivation whilst completing detailed and repetitive work.

- Ability to work effectively and diligently as an individual, providing advice and guidance based on experience and sound judgment.

- Excellent interpersonal skills with ability to convey complex topics and information in a clear and concise manner and influence.

- Exceptional attention to detail.

- Good IT literacy, in particular Microsoft Office (Excel).

Desirable criteria:

- Knowledge of The National Archives’ published cataloguing and preparation standards for paper records.

- Ability to provide training to small groups.

- Willingness to undergo developed vetting.

Museum Website: https://nationalarchives.wd3.myworkdayjobs.com/Careers/job/Kew/Transfer-Adviser_JR200576