Inventory Manager

Inventory Manager
Collection Care
Full-time , 41 hours per week (including one hour paid lunch break)
Fixed-term (12 months)
£ 33,368 per annum
Application deadline: 12pm (midday) on Monday 13 May 2024

About the role:
Manage and review quality standards for basic inventory data, terminology, new records and bulk uploads in the Museum’s Collection Management System (MI+) in compliance with licences, legal requirements and statutory obligations.
The postholder will provide MI+ support to the Registration Project, developing training sessions, supplying advice and practical help, monitoring the overall progress of figures against the target, and analysing the quality and state of completion of the records.
Key areas of responsibility:
• Set and monitor data standards and terminology in the Collection Management System and quality assurance of inventory level records, mandatory fields, locations, and process and procedure records in collaboration with the Catalogue Manager.
• Co-ordinate and deliver a programme of data entry for backlogs and data and terminology improvement tasks working with stakeholders.

• Support the development and implementation of Collection Management System upgrades and relevant system modules and workflows, monitoring issues, safeguarding data integrity, and completing bug fixes and enhancements in the Collection Management System.

• Ensure compliance with licences, legal requirements and statutory obligations, e.g. H&S, Human Tissue Act and Firearms Licence requirements.
• Work with stakeholders to maintain an ongoing prioritised programme of collection audits, and supporting ad hoc audit requests as appropriate.
• Support backlog registration and record improvement by performing batch edits and other tasks such as ensuring new records and bulk uploads are committed successfully.
• Line Manage the Inventory Coordinators

About you:
• Highly IT literate with proficiency in Excel and Word and high levels of proficiency in collections databases (data entry, retrieval and terminology issues)
• Thorough understanding and knowledge of the UK collection management documentation standard (SPECTRUM)
• Experienced user of Collection Management System(s)
• Ability to synthesise and report on information orally and in writing.
• Collection documentation officer or assistant. Significant work in a museum or gallery, in the field of collection documentation
• Experience of delivering documentation backlog registration projects
• Excellent co-ordination and time management
• Ability to plan and prioritise effectively.


About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
• Interest-free travel, bicycle and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:
For more information about this role, please see the job description.
If you have any additional needs that we should be aware of in order to support you with your application, please provide details to [email protected].
The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically see this role as working on site about two days a week.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7323.aspx