Oxford (OX1 2HP)




£25,138 - £28,759 per annum

Contract type:

Contract Permanent


Full time


[email protected]

Collections and Instructional Materials Assistant

About the role
The Collections & Instructional Materials Assistant will report to and work closely with the Collections & Instructional Materials Manager to support the undergraduate and postgraduate programmes, as well as providing occasional support for the Collections & Instructional Materials Team that supports Executive Education. The Collections & Instructional Materials Team creates reading in support of the teaching faculty’s curriculum and oversees the lifecycle of print and electronic resources within the library’s collection.

As Collections & Instructional Materials Assistant, you will join the rest of the Sainsbury Library team in providing research and instructional support to the Said Business School students, faculty and staff, as well as business-related research and teaching across the University of Oxford.

This is a permanent, full-time role working 36.5 hours per week.

The Chair of this recruitment panel will be Hannah Medworth, who can be contacted with enquiries relating to the role ( [email protected]). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department ( [email protected])

About You
In this role, you will liaise with programme staff to create linked reading lists which are copyright-compliant and matched with library print and digital holdings. As well as ordering and processing new books, you will participate in staffing the library enquiry desk, and providing excellent customer service.

You will be a positive communicator with strong bibliographic skills and a good understanding of copyright and contract compliance requirements within academic settings. You will have the ability to work independently and with minimum direct supervision to analyse situations, make informed judgements, take appropriate actions, and recognise when to seek advice or support. You will have the ability to follow documented workflows with both care and a critical eye for potential workflow or procedural improvements.

Additionally, you will have a proven methodical approach to completion of tasks, with the ability to work accurately and consistently, paying close attention to detail while having the ability to prioritise workloads, adapt quickly to changing circumstances and react appropriately to meet new deadlines or priorities.

What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
An excellent contributory pension scheme
38 days of annual leave
A comprehensive range of childcare services
Family leave schemes
Cycle loan scheme
Discounted bus travel and Season Ticket travel loans
More information is available at

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply
You will be required to upload your CV and a supporting evidence form using the attached template (or a supporting statement) as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.

Only applications received online by 12.00 midday (GMT) on Tuesday 27 February 2024 can be considered. Interviews are expected to take place during the week commencing Monday 18 March.

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