Details:

Location:

Bloomsbury

Category:

Administration
Financial

Salary:

£23,032 per annum pro rata

Contract type:

Contract Permanent

Hours:

Part time

Telephone:

020 73238396

Administrator

Administrator
Finance
Part-time (2 days per week)
Permanent
£23,032 per annum pro rata
Application deadline: 12pm (midday) on 6 July 2022

About the role:

To ensure the smooth-running of the day-to-day administration in the Finance Department.
To provide the Head of Finance with efficient and effective administrative support.
To support the Finance Manager: Accounts and Strategy, and the Planning and Management Information Coordinator in the collection of management information and the preparation of reports.
To be a key part of the Finance team with responsibility for H&S, and support on departmental purchases.

Key areas of responsibility:

Departmental Support-

To ensure the smooth-running of the day-to-day administration in the Finance Department and to manage department-wide administrative projects
To carry out office management duties in relation to the Finance Department, which will include ordering and monitoring stationery and office supplies, collating meeting papers, booking meeting rooms and catering, departmental filing and maintenance requests.
To liaise with IS on any technical related issues on behalf of the department.
To liaise with Property and Facilities Management and Capital Projects colleagues on projects affecting Finance spaces.
Support on departmental purchases.
To assist the Head of Finance with diary engagements as and when required.
Support archiving projects as assigned.
Any other duties as assigned.

Planning-

To work with colleagues across the Museum by arranging meetings and commissioning contributions to the Strategy and Operating Plan.
To work with the Finance Manager: Accounts and the Planning and Management Information Officer on the production of management information reports for the Directorate Group and Trustees.
To provide administrative support to Project Board and Admin Committee.

Communication-

To facilitate internal communications between the Finance department and other departments, as well as within the Finance team.
To ensure that the departmental intranet pages are kept up-to-date and that the information presented there is succinct and well-presented.
To respond to general enquiries and requests on behalf of the department in a confident and professional manner.
To manage all post and incoming correspondence to the Finance department, sorting, recording and redirecting as appropriate.
Liaison with colleagues in Directorate and Governance areas to ensure successful Trustee Committee meetings (e.g. Audit Committee, Investment Sub-Committee and Rosetta Project Committee).

Health and Safety-

To be the Departmental Health and Safety Coordinator and, as such, to be the point of contact for departmental health and safety queries.
To be a Departmental Fire Warden.
To attend health and safety training and the Departmental Safety Coordinators’ meetings.

About you:

Educated to A-Level or equivalent
IT literate, advance knowledge of Excel and an ability to use range of software packages including Office.
Previous experience in administration and financial management.
Able to plan work schedules, prioritise and meet deadlines and handling confidential information.
Excellent communication skills, with the ability to be tact and diplomatic as well as flexible in approach to changing priorities.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_4157.aspx