£21,900 per annum

Contract type:

Contract Contract


Part time



Senior Archive and Library Manager

The National Portrait Gallery houses a unique collection of all forms of portraiture of the people who have made or are currently contributing to British history and culture; the collection is the most comprehensive of its kind in the world. While the Gallery is currently closed until 2023, it consistently generates up to 2 million visitors each year and a strong national and international presence through touring exhibitions and special projects. The Gallery is one of the country’s most important and popular galleries.

Senior Archive and Library Manager

£21,900 per annum pro rated to the full time equivalent of £36,500 per annum

Part time, 21 hours (3 days) per week

Fixed term for 22 months

Subject to the future needs of the Gallery, after 22 months there may be the option to increase this role to 28 hours (4 days) per week, or for the post to be made permanent

The Gallery is seeking a motivated and experienced individual to join as a Senior Archive and Library Manager. The post holder will have overall management responsibility for the Archive and Library team, its public services and the Archive and Library collections. They will lead the Archive Accreditation process, as well as review how we continue to build the profile of the archive and library as an outstanding resource for research.

The successful applicant will need to have a post-graduate qualification in Archives or Libraries or have significant experience of working in an Archive or Library, ideally in a museum or heritage organisation or similar environment. The post holder will need to have strong project management skills, with the ability to deal with a number of projects simultaneously to strict deadlines. They will also need to have the ability to work alongside other departments, such as the Development team, to explore fund-raising and income generating opportunities.

To be considered for this position, you will need to have excellent written and verbal communication and interpersonal skills, and the ability to deal efficiently and diplomatically with complex tasks and enquiries from a range of staff at all levels within the organisation as well as external stakeholders. The role is busy and varied so it is important that the postholder has excellent organisational and time management skills, with the ability to prioritise workloads independently, whilst ensuring meticulous attention to detail.

The post holder will need to have high proficiency in IT packages including Microsoft Office as well as other relevant digital systems. The role will involve taking ownership of a budget so experience of managing budgets is essential.

Please note that we are currently working remotely from home due to the impact of Covid-19 but normally most of the work is based in the Gallery at St Martin’s Place.

Further information about the role as well as details of how to apply can be found on the National Portrait Gallery's vacancies page.

Closing date for returned applications is 9:00am on 5 March 2021.

Interviews will take place on 16 March 2021.

We are committed to the employment and development of disabled people. We guarantee to interview anyone with a disability whose application meets the minimum criteria for this post. To be invited to interview/assessment, you must show in your supporting statement that you meet the minimum criteria for the role, across all essential criteria. If you tell us that you have a disability we can make reasonable adjustments at interview, and, if you join us, to your work arrangements.

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