Details:

Location:

Carlisle

Category:

Other

Salary:

£27,000 pro rata

Contract type:

Contract Temporary

Hours:

Part time

Telephone:

01228 618719

Project Development Manager (One Year Fixed Term)

TULLIE HOUSE MUSEUM & ART GALLERY TRUST
JOB DESCRIPTION

Job Title: Project Development Manager (One Year Fixed Term)

Salary: £27,000 pro rata

Hours: 30hrs per week (0.81 FTE) (F/T may be negotiable subject to funding)

Responsible to: Head of Programme and Development and Project Board

Responsible for: Development Coordinator

Key relationships: Museum Director, Senior Leadership Team, Management Team, Project Steering Group/Project Board, Trustees

OVERALL PURPOSE

 To be responsible for overall co-ordination and for supporting the implementation of Project Tullie, the museum’s capital development scheme.
 Project managing funding applications and processes, coordinating the design team, project recruitment and liaising with stakeholders, funders and the Project Steering Group.

KEY AREAS OF RESPONSIBILITY

1. Co-ordinate the development of Project Tullie, the museum’s capital development masterplan project, steering the project during the planned development phase.

2. Act as key contact for Tullie House with design and professional consultant teams supporting the Head of Programme and Development (HPD) with meetings, actions and communication. Ensure existing contract relationships are effectively maintained.

3. Procure and appoint professional consultant teams in line with Tullie House policies and procedures including supporting the procurement of the main contractor. Managing the contractual agreements between parties to ensure Tullie House’s interests are protected

4. Support the HPD and Director by managing the fundraising strategy and by specifically directing the work of the Development Coordinator with grant applications, management of the Patrons schemes, legacies and donations. Work with the Marketing team to develop the Membership scheme.

5. Support the Senior Leadership Team in the preparation of funding applications

6. Undertake and direct others to research elements of Project Tullie which require further development as instructed by the HPD.

7. Submit funding reports and establish and maintain systems and software for monitoring and evaluating project programmes. Coordinate the collection of statistical and documentary information for evaluation purposes.

8. Work with the HPD and Head of Finance & Resources to manage the day-to-day project finances to ensure that the project says on budget and all expenditure is processed according to the Museum’s financial procedures

9. Work with the HPD and other members of the project team to ensure day-to-day monitoring of progress against milestones and objectives.

10. Administer the project committees and subcommittees, including arranging and attending meetings, preparing reports, agendas and papers and recording minutes.

11. Establish and maintain filing systems for financial, statistical and clerical records as required.

12. Work with colleagues to prepare monthly progress reports and grant claims for the National Lottery Heritage Fund, and other funders as required.

13. Work with the Marketing Manager to plan project communications.

14. Undertake such other duties as may reasonably be requested.

15. Exercise discretion and respect the need for confidentiality at all times.

16. Maintain Tullie House’s high standards and reputation at all times.

17. Work within Tullie House’s agreed policies and practices.

Special Features
 Post subject to Basic Disclosure and Barring Service Check

TULLIE HOUSE MUSEUM & ART GALLERY TRUST
PERSON SPECIFICATION

Project Development Manager (One Year Fixed Term)

All criteria are essential, unless stated as ‘Desirable’ (D)

Education & Qualifications

• Educated to degree level or equivalent in related subject
• Qualification in project management e.g. PRINCE2, APMP or equivalent experience


Experience, Knowledge & Understanding

• Experience of significant project management and performance monitoring, preferably within the arts and heritage sector
• Previous experience of multi-agency funding: Heritage Lottery, Green Book etc (D)
• Knowledge of the charity sector (D)
• Experience of working with and recruiting consultants
• Experience in strategic planning
• Experience in developing and presenting reports
• Knowledge of evaluation methods
• Experience working in a busy office environment

Skills

• Proficient in Microsoft Office: Word, Outlook, Excel and PowerPoint
• Proficient in project management software (D)
• Ability to manage own workload, work unsupervised and complete tasks to agreed deadlines
• Ability to generate creative ideas to problem solve
• Ability to analyse and prioritise areas of work
• Excellent communication skills with the ability to provide clear direction and facilitate conversation with multiple stakeholders
• Strong decision-making skills
• Ability to gain a full understanding of project deliverables and competently plan and organise all aspects
• Excellent organisational and administrative skills. Attention to detail
• Ability to develop working groups across multiple organisations and stakeholders

Personal Qualities & Commitment

• Capable of working effectively whilst under a limited level of pressure
• Professional manner and appearance at all times
• Interpersonal skills with a confident approach
• Works effectively and professionally as part of the team and cooperates with others across the organisation; collaborates and networks externally for specific outcomes and project
• Confident approach to work independently
• Able to deal with, and resolve, difficult situations in a calm, tactful manner, understanding and delivering outcomes
• Positive attitude acting as an advocate for the museum
• Commitment to take responsibility to meet and deliver objectives

Other Factors

• Flexible approach to working hours as some weekend, evening and bank holiday work may be required
• Full Driving Licence with a willingness to travel

Museum Website: https://www.tulliehouse.co.uk/project-development-manager