TG34309954 Engagement and Events Officer (Patrons)

The Engagement and Events team sits within the Development department but works collaboratively across the organisation to deliver a programme of events to support Tate's fundraising and advocacy objectives. The team delivers a busy and inspiring programme of events, with the aim to build new, and grow existing, relationships with individuals and organisations through events, trips and long-term stewardship.

Working closely with the Patrons Events Manager and the wider team, you will support the Patrons Events Programme at Tate and play a key role in the success of each project. Your impeccable organisational skills will result in a smooth-running projects that strengthen and broaden Tate's relationships with individuals and organisations.

You will have a proven track record of handling multiple projects at one time and calmly working under pressure and relationship management through events, ideally within an arts environment. You will have an excellent eye for detail, strong written and verbal communication skills and a good grasp of CRM databases and effective contact relationship management.

At Tate we strive for inclusive working practices and spaces that reflect the communities in which we're located, ensuring opportunities are accessible and all voices are heard to contribute to our future. In this team you will be encouraged to contribute your ideas, realise your potential, and enjoy the experience of working at Tate. We actively encourage applications from underrepresented groups to apply, in particular those from ethnic minorities and disabled candidates.

Job Requirements
Experience of relationship management through events.
Excellent organisational and administration skills, with ability to juggle competing priorities and deliver to deadlines.
Confident in communicating with senior members of staff, donors and VIPs through written communication and in person.
Ability to think and plan both laterally and strategically with a forward-looking and creative approach.
Experience of producing written briefings for staff participating in events.
Demonstrable proof-reading skills and excellent attention to detail.
Ability to work calmly and with discretion, even when working under pressure.
Experience of working with high level donors or prospects or equivalent, either in an events or fundraising capacity.
Experience of analysing data and extracting relevant information for reports.
Confident with Internet-based applications, Office 365 and Windows-based applications including experience of managing customer relationship databases.

Job Responsibilities
Support the Engagement & Events Manager, Patrons and wider Patrons team to coordinate the annual patrons events programme, ensuring events reflect patrons' interests and support relationship-building, engagement and future support for Tate.
Plan and manage events at Tate and at external venues, including curator-led tours, receptions and day trips, ensuring each event is delivered successfully and provides a positive experience for guests.
Prepare and manage event invitations, guest lists, seating plans and RSVPs for all these events, ensuring accurate information sharing and effective organisation ahead of each event.
Prepare and circulate event briefings for staff ahead of events, ensuring colleagues have the information they need to deliver events effectively.
Maintain accurate and up-to-date information on the database (Raiser's Edge), ensuring records are reliable and support effective event management.
Support with post-event analysis to improve future planning.

Museum Website: https://careers.tate.org.uk/members/modules/job/detail.php?record=954