Assistant Registrar - Exhibitions

About the role

We have an exciting opportunity for an Assistant Registrar to join our small, dedicated team of Registrars working on exhibitions. You must have strong admin skills gained working in a museum or gallery, along with a general understanding of exhibitions management and collections management principles.

You will also have a broad knowledge of the technical, financial, legal, and international issues involved in the safe handling, transport, and display of works of art. In this role you will work to critical deadlines for exhibition opening dates, art transport, and audit programme schedules.

The successful candidate will be an enthusiastic, and flexible person who thrives on the challenge of a busy working environment. You’ll be able to juggle several projects at any one time, have a high level of accuracy and the ability to deal with confidential tasks. You will be highly organised, proactive in approach and a clear communicator. You will enjoy being part of a team, as well as having the opportunity to work independently.

The difference you’ll make

Reporting to the Lead Registrar (Exhibitions and Displays), your responsibilities will include but not be limited to:

-Setting up and maintaining project files, filing of exhibition, audit and loan correspondence and other documents, and archiving files.
-Issuing loan agreements, indemnity applications, copies of indemnities, and receipts to lenders and borrowers.
-Processing requests for facilities reports and liaising with Registrars over any issues arising.
-Generating and assembling paperwork for display installations and de-installations, including object labels, receipts, condition reports and packing notes.
-Arranging and booking accommodation and per diems for couriers.
-Carrying out and supporting collection audits according to the Collections Management Audit programme.
-Use of email and telephone for communications, processing standard letters and forms in delivering above activities.

Who we are looking for

To succeed in this role, you’ll need the following range of knowledge, skills, and experience:

-Experience of working in a museum or gallery environment in an administrative role.
-Strong admin and organisational skills with a methodical approach to work including effective prioritising of tasks and working to strict deadlines.
-Experience of working with databases and ability to use technology effectively and productively.
-Meticulous attention to detail and accuracy. 
-Excellent knowledge of Microsoft Office products, in particular Word and Excel.
-Outstanding communication skills with the ability to work with wide range of people including an understanding for the need for discretion and confidentiality. 
-Proactive, forward thinking, and able to exercise sound judgement. 
-Flexible, proactive, approach, willing to undertake duties outside working hours and ability to work under pressure.

It would also be great if you have:

-Knowledge of Gaelic and/or other languages. 
-Relevant higher education or vocational qualifications. 

Please apply directly via our careers portal. Applications via email will not be accepted.

The closing date for applications is 12 noon on Monday, 19 January 2026.

Museum Website: https://www.nationalgalleries.org/careers