Finance Assistant

Accounts Payable
• Maintain the purchase ledger for the Wallace Collection (Charity) and Hertford House Marketing Limited (Trading Company) by processing invoices and liaising with Heads of Department to ensure accurate coding.
• Process expense claims promptly and accurately, ensuring all required authorisations and approvals are obtained in compliance with policies.
• Resolve supplier disputes promptly and escalate when necessary.
• Prepare payment runs for approval in a timely and accurate manner.
• Manage the accounts payable inbox and escalate queries as needed.

Accounts Receivable
• Raise customer invoices for the commercial business (Hertford House Marketing Limited) and ensure timely payment.

Financial Accounting
• Assist with performing monthly bank reconciliations.
• Reconcile the monthly invoicing from our Restaurant supplier (Sodexo).
• Assist with monthly balance sheet reconciliations for stock, debtors (trade debtors, other debtors, and prepayments) and creditors (including trade creditors, deferred income and accruals).
• Process daily shop takings and work with the Retail Assistant and Administrator to identify and investigate discrepancies.
• Prepare weekly cash floats for shop tills according to operational requirements. (Currently not required as the shop is card only).
• Assist with monthly counting and banking of Wallace Collection donation boxes.
• Review and process monthly corporate credit card statements, ensuring accurate upload of all expenditures into SAGE.
• Support audit preparation by collating and organising data for audit files, as directed by the Finance Manager.
• This job description cannot be considered to be exhaustive and other duties will be determined by circumstances as and when required.

Museum Website: https://www.wallacecollection.org/about-us/join-team/