Executive Assistant

Executive Assistant to Finance Director and Director of Public Engagement
41 hours per week, with 1 hour paid lunch

4 days per week on-site minimum
Full-time permanent contract
£43,317 per annum

Advert closing 19 November 2025



About the role:

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to both the Finance Director and the Director of Public Engagement, in a 50/50 split role.

As Executive Assistant, you will play a pivotal role in ensuring the efficient management of the Directors' time, correspondence and administrative responsibilities. With no existing secretariat or administrative support in place for these roles, your contribution will be essential to the smooth running of their day-to-day operations and to the wider success of the Museum's leadership team.

This is a unique opportunity to work at the heart of the organisation, supporting two critical roles in the Museum's senior leadership and helping drive forward key strategic objectives.

Key areas of responsibility:

* Provide proactive diary and travel management for two senior leaders, ensuring alignment with strategic priorities
* Support stakeholder engagement through high-quality communications and presentation materials
* Coordinate meetings and events, managing logistics and follow-up actions with care and attention
* Oversee smooth office operations including onboarding, facilities, and internal communications
* Lead on compliance and project support, including health and safety duties and year-end finance processes

Benefits:

* Be a part of a world-renowned institution, where history, culture, and innovation come together!
* 25 days annual leave (rising to 30 days after long service) plus 2.5 privilege days, in addition to bank holidays
* Generous civil service pension scheme (find out more here)
* Complimentary exhibition tickets
* Free entry at paid national museum and gallery exhibitions
* Free and discounted entry to international cultural organisations
* Interest-free travel loans and rental deposit loans
* Employee Assistance Programme for mental health support
* 1 hour paid lunch break
* Subsidised staff canteen
* Discounts on gift shop purchases

If you have any additional needs that we should be aware of to support you with your application, please provide details

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://www.aplitrak.com/?adid=cm9yeS5idXJucy41Mjk0Ny4xMTE5M0Bicml0aXNobXVzZXVtLmFwbGl0cmFrLmNvbQ