Administrator

About the role:
The post forms part of a job-share within a departmental general office team providing support to senior staff and administrative support across both Learning and Programmes and International and National Programmes, both part of the Public Engagement Directorate. A major component of the post involves day-to-day management of those Departments’ budgets, covering a variety of areas, including use of Unit4 for ordering goods, record keeping, payroll submissions and travel arrangements.

Key areas of responsibility:
• Day-to-day management of departmental Finance operations. This includes use of the Unit4 system to raise purchase orders, process invoices and help team members manage their budgets. Both parties in the job share will also hold Government Purchasing Cards for which receipts for purchases must be submitted monthly to the Finance team.
• Working with the Senior Administrator to ensure efficient running of the department’s finances. This is especially important at the end of Financial Years and involves communicating with team members and the Finance team regularly.
• Being up to date with financial procedures and assisting team members to work to the Museum’s guidelines, e.g. the Finance Operating Manual
• Preparation of a large volume of payroll submissions each month at Closedown.
• The ordering of departmental materials and stationery and management of deliveries.

About you:
• 5 GCSE Grades A-C, or equivalent
• Experience of using Outlook for general messaging and calendar
• Experience managing budgets and procurement and organisation of travel arrangements for colleagues
• Administration experience including procurement and budget management, preferably in the arts and heritage or charity sectors.
• Good team worker and ability to work independently
• Excellent communication skills in person, by telephone and in emails

About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:
For more information about this role, please see the job description.
If you have any additional needs that we should be aware of to support you with your application, please provide details to [email protected].

We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations: https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. You can find more information here: https://www.gov.uk/skilled-worker-visa/your-job

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_8421.aspx