Museum Events Officer

General
• Deliver internal events to an exceptionally high standard with minimum impact to the Wallace Collection.
• Oversee all on-the-day event logistics, including coordinating supplier and staff arrivals, managing event setup, ensuring a smooth event flow, and supervising de-rig and post-event breakdown.
• Independently coordinate internal events, ensuring all activities are accurately logged in both museum-wide and departmental calendars and all necessary documentation is shared internally.
• Coordinate the booking of all third-party suppliers, including cleaners, security, and guides, and ensure timely processing of payments post event.
• Liaise with internal teams on logistically complex enquiries and events to ensure that the safety of the Collection is at the forefront of all on-site projects, including reviewing RAMS documentation.
• Lead the supplier selection process for major events and dinners, including drafting detailed enquiries, obtaining competitive quotes, and making final decisions on supplier selection in line with event requirements and budget considerations.
• Create and maintain detailed event schedules, updating them regularly as plans evolve.
• Collaborate with the Development team to ensure each event reflects the Wallace Collection’s ethos, style, and high standards.
• Provide guidance to other departments of best practices for venue hire formats, supplier capabilities and budget considerations.
• Build and maintain successful strong relationships with event suppliers through regular meetings and industry events.
• Support the Venue Hire team during peak periods by responding to enquiries, delivering site visits and operations meetings and assisting with the delivery of commercial events.
• Ensure that all audit and system based requirements for events are taken in an accurate and timely manner.
• Undertake other reasonable duties in line with the role, as requested by the Head of Events.

Museum Website: https://www.wallacecollection.org/about-us/join-team/