Building and Facilities Officer

Administration
• Work with colleagues to maintain, improve and ensure the efficient running of the Collections building, facilities and grounds.
• Liaise with Sykes’ on-site engineer, monitoring and recording subcontractor visits, ensuring these are entered in Dynamics when necessary.
• Supervise the cleaning contract ensuring a high standard of service throughout.
• Arrange the routine deep cleans and monitor and record sub-contractor visits in accordance with the set cycle.
• Liaise with our pest control contractor, booking in and monitoring operative visits.
• Ensure that events porterage requests are booked in with the cleaning contractor.
• Provide general porterage duties supervising the cleaning contractor’s porter or undertaking them as required.
• Supervise the waste and recycling contract and promote sustainable practices.
• Ensure all office and staff welfare facilities are operating effectively, well-maintained and supplied and to help staff use them responsibly.
• Responsible for procurement of consumables and spares and to maintain appropriate records of stock.
• Ensure printer and photocopier consumables are ordered and ink and toner changed as required.
• Responsible for keeping stationery supplies up to date.
• Responsible for the department’s administration, maintaining and updating records and planning documents as required.
• Implement the Collections sustainability policy with the support of the Head of Buildings and Facilities.

Health and Safety
• To comply with the Wallace Collections Health and Safety policy.
• Arrange and accompany fire engineer visits; ensure the Fire Log is up to date.
• Continually develop and deliver the H&S induction for new Wallace Collection staff, restaurant staff, and contractors.
• Organise training for the wider Wallace Collection staff and ensure accurate record-keeping.
• Oversee the reporting and precise recording of all accidents and incidents.
• Carry out and record H&S site inspections.
• Maintain the ladder register and conduct routine ladder inspections.
• Assist with the implementation of specific H&S recommendations relating to building facilities and projects.
• To minute the Health & Safety Committee meetings, prepare agendas, co-ordinate meetings, update action plans and liaise with external advisers as required.
• Review and approve RAMS for all contractors working on site.
• Administer the Permit to Work scheme for external contractors.

Communication
• Provide a timely response to all building and facilities requests.
• Ensure all work, deliveries and site visits are communicated to the Building and Security teams, and where appropriate to the wider Collection in a timely and appropriate manner.
• Work effectively with the whole Collection and develop key relationships with Wallace staff, clients and contractors.

Environmental Monitoring
• Work with the Sykes’ on-site engineer monitoring the BMS and Meaco environmental readings.
• Highlight any issues with environmental controls to Sykes engineer and report to Environmental Monitoring Group.
• React to RH issues by deploying humidifiers/dehumidifiers in the galleries.

Presentation of the Building
• Work with the team to ensure that the Collection is safe and well presented on a daily basis.

The role will involve assisting with bulk waste collections, handling deliveries, relocating confidential waste bins, moving ladders, accessing ceiling and floor hatches, and supporting furniture moves.

Museum Website: https://www.wallacecollection.org/about-us/join-team/