Grants and Funding Officer

The National Archives (TNA) is the official archive of the UK government and for England and Wales, and makes a vast collection of historical records dating back over 1,000 years available to the public. TNA is also an Independent Research Organisation (IRO), cultural heritage institution, and a grant funder for the archives sector across the UK.

We are currently working on grant-funded projects worth over £15 million, and will disburse over £2 million of funding to the archives sector in 2025-26.

The Grants and Funding Officer sits within The National Archives’ Research, Grants and Academic Engagement Department, the central locus for our: 

- Research strategy and delivery 
- Research impact, culture and engagement
- Grant fundraising, including in our capacity as an Independent Research Organisation
- Management and assurance of external funding 
- Grant-making to the archives and GLAM sectors 

The postholder will work as a key member of this growing and vibrant department of around 25 people.

The Grants and Funding Officer is responsible for a range of tasks across The National Archives’ grants portfolio, both payable and receivable.

The postholder will develop a wide range of skills, suitable for future roles within the Civil Service, at grant funders, or in the cultural and research sectors. Working with a number of researchers and strategic leads across our organisation, you will gain experience in grants administration, project management, finance and communication. The postholder will be provided with the training and development needed for the role, including membership of ARMA (the Association of Research Managers and Administrators).

You will have strong numerate, organisational and administrative skills, with the ability to balance competing demands and prioritise tasks effectively. A can-do attitude, and a willingness to learn new skills and work as part of a team, are more important than specific experience.

Within the beautiful surroundings of Kew, a 10-minute walk from Underground and Overground stations, TNA boasts a collegial working environment and the excellent Civil Service benefits package. This includes flexible working, an on-site gym, wellbeing resources and an opportunity to join a Civil Service Pension Scheme. Putting people at the forefront of our organisation, we are committed to enabling professional development and training for all our colleagues. 

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

How to apply:

If you are an internal applicant: please do not use the link on this page. Please apply via your employee Workday account.

If you are an external applicant: to submit your application please use the link at the bottom of this advert.

You will be asked to provide details of your work experience and write a personal statement, not exceeding 1200 words. In your personal statement please explain, using examples, how you meet the essential criteria given below. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section.

We understand that you might use artificial intelligence (AI) and other resources to assist with your application; however, please ensure all information you provide is factually accurate, truthful, and original and doesn’t include ideas or work that isn’t your own. We encourage you to showcase your unique knowledge and skills using your own voice.

Essential criteria:

- High level of numeracy, with experience of financial processing.
- Good organisational and project delivery skills.
- Strong time management skills, with ability to prioritise tasks within a shifting workload and manage conflicting demands.
- Good communication skills, including face-to-face, over videoconference and written, with ability to understand and explain information (including financial information) clearly.
- Excellent team player who can build and maintain good relationships with a wide range of colleagues and external contacts.
- Excellent attention to detail and the ability to maintain accurate and up-to-date record-keeping systems.
- Good judgement as to when to progress an issue independently, and when to escalate to line manager or other senior staff.

Desirable criteria:

- Prior experience of grants administration in the academic or cultural heritage sectors.

Museum Website: https://nationalarchives.wd3.myworkdayjobs.com/en-US/Careers/details/Grants-and-Funding-Officer_JR200596